Google Calendar for PAX 2009

Late last week a fellow Penny Arcade Expo (PAX) attendee asked on Twitter about Google Calendar. She was having trouble figuring out how to organize a lot of different information in that interface, and since I use Google Calendar (GCal) extensively both for work and personal organization I asked what she was working on and how I could help. As it turns out, she was wanting to make a calendar for the Expo in GCal to make it easier for people and I jumped on the idea. I thought it brilliant and asked her if I could contribute.

Subsequently I have filled in all of the PAX events I know of on two separate calendars, one for official events and the other for unofficial. At its simplest, I like Google Calendar for this sort of thing because a standard calendar is how my brain likes to see dates/times. I have trouble looking at an agenda, itinerary, or gantt chart to figure out what is happening and when. Seeing it on a calendar is much easier for me.

You can do a lot more with these calendars than just look at them, though. Allow me to demonstrate how these can really help you in preparation for PAX.

Subscribe to Calendar

If you have a Google Calendar account (and if you don’t, might I suggest getting one?), you can simply add these calendars to your own account by subscribing to them. First, under Other calendars, click on the Add button and then Add by URL.

Add Calendar

For the URL, copy and paste the following for the [PRIME] PAX 2009 Official Events Calendar:

http://www.google.com/calendar/embed?src=7ms9oarv06gp6pgrsau2lea8js%40group.calendar.google.com

And for the [PRIME] PAX 2009 Unofficial Events Calendar, you can use:

http://www.google.com/calendar/embed?src=quut4pcs63oajm9jpf9m52pg14%40group.calendar.google.com

url

You can also use those URLs to just see a web page with the calendar, if you prefer to avoid Google.

Update:: Not sure how I missed this originally, but an even simpler method of adding the calendar is to use the button on the calendar web pages. Just click on one of the links above and then the +Google Calendar button at the bottom right of the calendar.

Add Calendar Button

Add an event to your own Calendar

Now that I have the primary calendars in place, my plan is to go through and add the events I actually plan to attend to my personal calendar. For instance, I’ll go through and click on the panels I want to see, then copy them to my own calendar, a la:

Copy to my Calendar

Just click on the time bar (rather than the actual name of the event, which is a link) to pop up this box.

See Everything

Want the full details of an event? I’ve got everything in for official events and will add more to the official events as I read more. Just click on the name of the event to open up the full details.

Full description

Got an iPhone?

Google has very nice iPhone views for most of their applications and the Calendar could be quite helpful at PAX. A warning about relying on this though: the wireless, 3G, and Edge networks are sure to be pushed to their maximums and beyond during PAX as 75,000 of us descend upon Seattle, so it would be best to sync all this with either your iCal or Outlook calendars to have locally on your phone. Still, the web interface can be quite nice (if it’s working).

Check your schedule…

IMG_0120

or see the details of a specific event…

IMG_0121

Note about Time Zones

The time zones of the calendars are set to (GMT -08:00) Pacific Time. If you do not modify your Google Calendar time zone to match that, you will be seeing events in your local time zone. Therefore, for me in (GMT -06:00) Central Time, I see events happening at 9 a.m. as beginning at 11 a.m. I plan to just change my GCal time zone before flying out, much as I might update a watch upon arrival to match the local time. You ought to do the same.

Questions?

Just leave a comment and I’ll do what I can to help 🙂

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